See You Soon On Zoom!

Welcome! This is a guide to read ahead of our virtual workshop, to ensure you’re all set to join our Zoom video chat. Whether you’re familiar with Zoom or not, this is great background for what we’ll dig into during our digital session. 

How to download Zoom and join our session:

  1. Visit https://zoom.us/download to download Zoom onto your computer. It’s free. In order to get the most out of our workshop, it’s recommended you download the app onto your computer instead of using Zoom on your phone or via the web browser.
  2. Click “Zoom Client for Meetings” and start the download. This should take a few minutes. You may need your computer password handy.
  3. Once it’s downloaded open up the Zoom app (it’s a blue icon with a white video camera logo on it). Sign up. Create a username and password.
  4. On the day of our virtual workshop, open the unique Zoom link shared with you prior. Be sure to be on time to take your virtual seat in our workshop. The link works 15 minutes prior to our starting time. 

How do breakout rooms work?

During our session we might use breakout rooms. This is a feature that will put you into a small group of maximum 5 attendees. To discuss a topic, do an (creative) exercise or develop an idea further. 

The facilitator will announce when it’s time for a breakout room to start. You will get an invitation on your screen. Click “join”. You will magically “time travel” to meet up with a small group attendees for a certain period of time. You all will automatically be brought back to the big group when the time is up.

Know that what you discuss in a breakout room can’t be overheard by the other groups or the facilitator. You also can’t continue chatting with people outside of your breakout group. 

When you require help during a breakout exercise press the “Ask for help” button in the Zoom tool bar to summon your facilitator.

How does the chat function work?

The chat functionality of Zoom is pretty straightforward. By clicking the chat icoon -in the centre of the Zoom tool bar at the bottom of your screen- the chat window opens. 

This is great to use for fast answers. When there are a lot of people submitting answers in the chat at once, it can seem overwhelming. Don’t feel like you need to keep up with them. Your facilitator will be looking at all the answers and filter them

Video call etiquette:

  1. Sit close to the screen with your face filling most of the screen.
  2. If you can, use an external microphone or headset.
  3. When you’re not talking, hit mute by clicking the microphone icon in the left corner of the Zoom tool bar. 
  4. Eat before or after the session, our in the breaks, but please not during the workshop 😉
  5. When you’re on mute on a video call, be present. Stay truly engaged. Nod your head. Listen. Focus on the other people in the room. Don’t get up and feed your dog.
  6. When you’re talking, try and look at the camera, not to the screen. You’ll make more earnest and honest connections this way. Go slow and speak clearly.
  7. Avoid sitting with the window behind you. Or else we only see your silhouette. A little effort on lighting goes a very long way. A peaceful background is preferable.
  8. Only use a virtual background when you’ve done this before. This requires quite some processing power from your computer and could affect quality of sound and video.
  9. Please log-in under your own name or adjust your name when required. 

Hope to see you soon online!